Tours and Team Building Form - UBC Botanical Garden

Use our online booking form to tell us more about your group and expectations.

Please note:

The booking form is an online request only and is NOT a confirmed booking.
We aim to confirm bookings within 2 weeks of receiving the form, although response times may vary.
We do NOT deliver tours on Mondays or Tuesdays at both the Botanical Garden and Nitobe Memorial Garden.
The TreeWalk is closed from November 1st to March 31st
There will be no tours booked for the week of October 14 to October 20th

Group Organizer

Name(Required)

First Last

Email(Required)

Primary Phone

Organization, School or Group Name*(Required)

Website

Have you booked an experience with us before?

Yes

Not sure

How did you hear about our tours and experiences?

UBC Botanical Garden website

Social media

Word of mouth

Other

If you selected "other" please share how you heard about us:

Day of event contact

Name (if different than the organizer)

First Last

Mobile phone (if different than number listed for the organizer)

Number of Participants

Please estimate numbers if exact numbers are not confirmed.

School chaperones are complimentary at a ratio of 1 teacher for every 8 students. For groups with special needs that may require more chaperones please contact us.

Seniors (65+)

Adults (18-64)

Youth (13-17)

Children (3-12)

Children (under 3)

Chaperones

Type of Group

Select the type of group that best matches your participants;

Educational: SCHOOLS, CLASSES, & UBC: Experiences for schools and educational groups are designed for elementary, secondary schools and university courses (including UBC) and can be aligned to your curriculum.

PUBLIC: Experiences designed for public groups are fun and engaging group experiences created for community groups of all ages and interest levels. These tours are suitable for camps, tourist groups, garden clubs, and more.

CORPORATE: Our corporate experiences are designed for businesses and staff teams looking to get outdoors and have fun together in nature.

What best describes your group?(Required)

Educational (School, class, or UBC)

Public

Corporate

Grade(Required)

Is your group UBC affiliated?

Yes

Area of focus, classroom theme and course name/subject

Please briefly provide us with information about your class's subject matter and desired learning outcomes so that we can provide the most meaningful experience.

Pick your preferred location(Required)

Botanical Garden (1 hour)

Greenheart TreeWalk (1 hour)

Nitobe Memorial Garden (1 hour)

Botanical Garden & Greenheart TreeWalk (up to 2 hours)

Are you interested in a tour or team building experience?(Required)

Tour

Team Building

Not sure - I'd like to discuss the options

Corporate: What are your goals for your group team building? Please share with us what motivates you to bring your team outside. Let us know if you are interested in adding on a meeting place rental or food and beverage as a part of your day.

Public: Please share with us what content or themes you are interested in exploring during your experience. Let us know a little about your group so we can provide a memorable visit.

Educational: Please share with us what curriculum content or themes you are interested in exploring during your experience. Let us know a little about your group so we can provide a memorable visit and meet your desired learning objectives.

When do you want to come?

Tours are offered during hours of operation. We are closed Mondays and Tuesdays. Please check our current hours of operation. We will do our best to accommodate requests, subject to availability.

First Choice

Please do not choose Mondays and Tuesdays as we are closed. We are open Wednesday through Sunday 10 am to 5 pm and typically offer tours Wednesday, Thursday and Friday.

MM slash DD slash YYYY

First Choice | Preferred start time

You can select both if either start time would work for your group.

Morning

Afternoon

Second Choice

Please do not choose Mondays and Tuesdays as we are closed. We are open Wednesday through Sunday 10 am to 5 pm and typically offer tours Wednesday, Thursday and Friday.

MM slash DD slash YYYY

Second Choice | Preferred start time

You can select both if either start time would work for your group.

Morning

Afternoon

Special Considerations

Please tell us any additional information or special needs for your group so that we can best accommodate you.

Code of Conduct

UBC Botanical Garden is a teaching resource for children and adults and a refuge from the hurried pace of the city where visitors can expect a quiet visit exploring biodiversity and the Garden’s beauty.

UBC Botanical Garden is a living museum of rare and endangered plants. The mission of UBC Botanical Garden is to assemble, curate, and maintain a documented living collection of temperate plants for the purposes of education, research, conservation, community outreach, and public display. The following rules ensure the protection of the plants and animals in our ecosystem and safeguard your participants at the Garden.

For the safety and enjoyment of all visitors, each group supervisor is responsible for the appropriate behaviour of their group. Supervisors must remain with children of all ages at all times and the children/supervisor ratio must meet your organization guidelines for day trips. Wear appropriate attire and footwear and be aware that there is no shelter in which to avoid inclement weather in the garden. The following rules ensure the protection of the plants and animals in our ecosystem and safeguard your participants at the Garden.

1. Obey directions given by Garden staff

2. Enjoy flowers and plants with your eyes. Do not collect or remove plant material of any kind

3. Be respectful of other visitors, the facilities and the gardens

4. Stay on pathways and mowed lawn areas to avoid trampling any plant

5. Keep your hands free and do not run or bounce on the TreeWalk Canopy

6. Dispose of waste in appropriate bins or pack out your snack wrappers

7. Respect the Garden Tour Guide as you would your teacher

8. No eating while walking through the Garden

9. Before your visit, you may want to think of a ‘tunnel song’ to encourage young children to sing or keep their volume low through the passageway to the Food Garden and east side of the Botanical Garden.

As the supervisor of a group, you agree for your group to abide by the UBC Botanical Garden Code of Conduct guidelines.

Cancellation & Booking Policies

Cancellations

✓ $50 per program will be charged if a cancellation notice is received less than two weeks prior to your scheduled program

Booking Considerations

✓ The minimum charge is for 10 participants for all tours

✓ One complimentary teacher or adult chaperone for every 8 students—additional adults pay tour rates.

✓ Draft invoices are sent when your booking is confirmed and payment is due on the day of your tour.

✓ Tour rates cannot be combined with other discounts.

✓ Tours proceed rain or shine.

✓ UBC Botanical Garden reserves the right to cancel, change or reschedule a booking due to unforeseen circumstances, such as staffing issues or inclement weather.

✓ During busy times and dependent upon staff availability, tours for groups who arrive late will end at the original booking's end time, resulting in a shorter tour.

✓ All bookings must be completed via the appropriate online request form. Please note that the form is an online request only and is NOT a confirmed booking.

Assumption of Risk(Required)

I understand that UBC Botanical Garden is a living museum with rare and scientifically valuable plants. I have read and understood the Cancellation & Booking Policies and Code of Conduct and agree that my group will adhere to the policies and protect the plant collection.

Phone

This field is for validation purposes and should be left unchanged.